What’s New?
We’re excited to announce a major upgrade to the Lavanda-PMS Invoicing System alongside improvements to Move & Split Booking functionality.
These enhancements further automate invoice adjustments, ensuring accurate financial reporting when bookings are modified, and provide greater flexibility in moving and splitting bookings across different units.
Key Enhancements & Updates
1. Automated Invoicing Adjustments for Booking Modifications
Whenever a booking is edited via the Edit Booking UI in the Multi-calendar or the Booking Summary Page, invoices will now be automatically updated.
✔ Draft invoices are adjusted to reflect booking changes.
✔ Issued invoices are amended via credit notes & corrective invoices to maintain financial accuracy.
Supported Use Cases:
✅ Unit Moves – including moves during an active stay (split stays).
✅ Stay Date Adjustments – bookings starting earlier or later.
✅ Stay Extensions & Curtailments – ensuring accurate invoicing for extended/reduced stays.
✅ Recurring Invoicing Rate Changes – updates for bookings with monthly invoicing, including rate adjustments mid-stay.
✅ Non-Recurring Invoice Rate Changes – manual rate recalculations for short stays where entire stay pricing is affected.
✅ OTA Bookings – only unit moves are automated; rate and date changes must be handled on the OTA platform.
🔹 Recurring Optional Services:
If stay dates change, assigned services will automatically adjust.
If a room move occurs, services will not change. If services need to be adjusted, as a result of the move, these need to be done manually.
2. Move & Split Booking Enhancements
We have improved the Move & Split Booking functionality to allow greater flexibility and control over bookings.
🔹 Move Booking Functionality
PMS users with appropriate permissions can now move bookings:
✅ Prior to check-in
✅ After check-in
✅ After check-outMoves can be performed from both the Multi-calendar and the Booking Summary Page, allowing seamless adjustments.
The system now warns users if a move will create a booking overlap, ensuring conflicts are flagged in advance.
🔹 Split Booking Functionality
Bookings can now be split after check-in, allowing for flexible reallocation of stays.
PMS users can split multi-night bookings into different units or unit types, selecting new accommodation for part of the stay.
The system provides warnings for unavailable units and requires a reason for the move, ensuring full auditability.
Single-night bookings cannot be split, maintaining system integrity.
3. Pro Rata Calculation Update for Monthly Invoicing
A significant improvement in how final month invoices are calculated:
❌ Previous approach: Invoices deducted the final day, basing calculations on nights stayed.
✔ New approach: The final checkout date (contract end date) is now included, ensuring invoicing is based on days stayed.
Future Update:
We will separate contract dates from check-in/out dates, allowing PMS users to define whether to charge by days or nights when setting contract terms.
Short Stays Unaffected:
Short-stay bookings remain charged on a nightly rate, with no changes to final-day invoicing.
4. Historic Booking Adjustments
Bookings created before this update remain unaffected, unless a new booking edit triggers the updated system.
🔹 Fixing Past Invoicing Issues:
If a legacy booking is edited, any incorrect invoicing will be automatically corrected, either by updating draft invoices or generating credit notes & corrective invoices for issued invoices.